The Crawley Down Camera Club (CDCC) policy is to respect members privacy regarding any information we may collect.
We are a 'controller' of the personal information that you provide to us and this privacy notice sets out how, why and for how long we will use your personal data, as well as who it is shared with. It also explains your legal rights as a data subject and how to exercise them.
What information we collect from you
When you apply to become a member or renew your membership we may ask you for some or all of the following personal information:
What 'special' personal data we collect from you
The GDPR refers to sensitive personal data as 'special categories of personal data'.
We do not record any such special data with the sole exceptions of:
Why we need your personal information – contractual purposes
We need to collect our members' personal information so that we can manage your relationship with us. We may use our members' personal information to:
Why we need your personal information – legitimate purposes
We also process our members' personal information in pursuit of our legitimate interests:
Other uses of your personal information
We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.
Who we share your personal information with
We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations. We may also share personal information with professional and legal advisors for the purpose of obtaining advice. We will not use it for any other purpose without the prior consent of those concerned.
Third party suppliers with access to members' personal data
The Club may use third party suppliers to provide services. These suppliers may process personal data on our behalf as 'processors' and are subject to contractual conditions to only process that personal information under our instructions and protect it.
In the event that we share personal information with external third parties, we only share such information strictly required for the specific purposes and take reasonable steps to ensure recipients shall only process the disclosed personal information in accordance with those purposes. Currently our regular suppliers consist of:
How we protect your personal information
Your personal information is accessed by our membership secretary and the CDCC committee for the purposes set out above. This information is mainly stored in digital form on private computers with some back-up paper records held by CDCC officers. Any information that is stored remotely is stored in compliance with the GDPR and requires the explicit approval of the CDCC committee.
How long we keep your personal information
We only keep your personal information for as long as necessary to provide you with membership services. We will review and delete your personal information where you have not renewed your membership with us for up to 2 years. However, we will delete any details entirely on request.
Some underlying statistical data, such as information from competitions/exhibitions continues to be necessary in relation to the purpose for which it was originally collected and processed, and results from these events are not deleted. Historical lists and award lists are required for archiving purposes and names cannot be removed from them.
What happens if a data subject dies?
We do not normally keep information after someone dies with the exception of historical data outlined above.
You have a right to:
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Last Updated 10 May 2018